[Go] teleconferencing for GO meetings and registrations

[Jennifer Deegan (nee Clark)]

Hi Doug,

We just talked with Judy on the managers' call and she says that using 
the conference line will certainly work out much cheaper than flights so 
we should just go ahead and use that. I think that technically that will 
also be the best option.

Once we get the technology figured out we should start testing at least 
a week in advance if that is feasible, and I can be the remote tester if 
you can do the local stuff. Do you think that will be possible at your end?

Thanks,

Jen

Doug Howe wrote:
> 
> Ok then, most of the off site attendees are in the UK.  Because of the 
> time differences they will likely be calling in from home.  This rules 
> out skype.  We will prepare a conf. call, which will be our best option 
> for success anyway.
> 
> We may be able to stream a video of the meeting and slides with podium 
> audio for about $1000.   However, a conf. call would still be needed for 
> remote participants to speak to us so I'm not sure this gets us much 
> that a webex and a conf. call can't already do for less $.
> 
> We'll keep working at it.
> 
> -Doug
> 
> On Wed, 25 Feb 2009, Jennifer Deegan (nee Clark) wrote:
> 
>> Hi Daniel,
>>
>> We don't have audio on webex, but whatever we settle on for audio, you 
>> can listen in and just mute at your end.
>>
>> Jen
>>
>> Daniel Barrell wrote:
>>> Hi Doug,
>>>
>>> I can teleconference in on the Monday, I'm happy to join others. On 
>>> the Monday though I will also be juggling childcare so I'd like to be 
>>> able to listen in but need not take part (does webex stream audio as 
>>> well?)
>>>
>>> Cheers
>>>
>>> Dan
>>>
>>> Jane Lomax wrote:
>>>> Hi Doug - I'd like to teleconference in from the UK as well. I don't 
>>>> think it's going to be feasible for me to be on the same connection 
>>>> as everyone else as I'll no doubt be juggling daycare for some of 
>>>> the time (the meeting will be 5pm - 1am for us) so I'll probably 
>>>> need to call in from home.
>>>>
>>>> I don't think we should rule out the teleconference on the basis of 
>>>> cost - after all we're saving a lot on airfares, accommodation etc. 
>>>> with most of the UK folks calling in. I my experience Skype can 
>>>> sometimes be a bit unstable - especially as the number of 
>>>> connections gets larger - and we won't want to be messing around 
>>>> troubleshooting it during the meeting as that /would /expensive. 
>>>> Well, that's my opinion anyway - others may not agree.
>>>>
>>>> WebEx should be straightforward - Jen should be able to help you 
>>>> with that.
>>>>
>>>> Jane
>>>>
>>>>
>>>> Doug wrote:
>>>>> Please add yourself to the list of participants for the GO meetings 
>>>>> if you plan to attend.  This will help us determine the proper 
>>>>> registration fee.
>>>>>
>>>>> At the moment we plan to use the GO webex for the presentation of 
>>>>> slides. Who has set up webex sessions in the past and can assist 
>>>>> with that aspect?
>>>>>
>>>>> With regard to the teleconferencing, we are looking into a daisy 
>>>>> chain of teleconferencing mics/speakers.  These could be connected 
>>>>> to either a skype session on a dedicated computer (free) or a 
>>>>> standard phone conference ($).
>>>>>
>>>>> Please let me know if you NEED to attend the conference remotely so 
>>>>> we can determine if a skype session will be feasible.  I think 
>>>>> skype will only work with about 3 maybe 4 connections in addition 
>>>>> to the conference room itself.  Can all the remote folks gather 
>>>>> around a single skype connection in the UK?  Anyone else??
>>>>>
>>>>> If skype is not going to be an option, a teleconference can 
>>>>> hopefully be arranged.
>>>>>
>>>>> More details as we have them...
>>>>>
>>>>> Doug Howe, Ph.D.
>>>>> Scientific Curator
>>>>> Zebrafish Nomenclature Coordinator
>>>>> Zebrafish Information Network
>>>>> 541-346-0120
>>>>> dhowe at cs.uoregon.edu
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Go mailing list
>>>>> Go at geneontology.org
>>>>> http://fafner.stanford.edu/mailman/listinfo/go
>>>>
>>>>
>>>
>>