[Go] Last meeting details

[Doug Howe]

Thanks all for the test WebEX session and test call.  All seems to  
have worked as expected and we have a reasonable opportunity for  
success.

Thanks also to volunteers to watch for remote participants who wish to  
speak.  The WebEX sessions will be projected at the front of the room,  
so remote participants can use the 'raise hand' feature in webex to  
signal they wish to have a moment to speak.   If we are short of  
'watchers' for this job, we can drum someone into service at the  
meeting as everyone will be able to see the webex session on the  
projected screen at the front of the room.

It may also be helpful to have many folks on skype at the meeting and  
remotely.  That way if the webex method isn't working, remote  
participants can skype to their best friend at the meeting with a plea  
to speak.  We will do our best to remember our remote participants and  
make sure they have an opportunity to contribute.  When not speaking  
it will be beneficial for remote participants to have their line muted  
(use *6 to mute and unmute yourself).

We will also do our best to stay on schedule so remote participants  
know when to call in to catch the bits they want to...but that will be  
the trickiest part...

Conference call:
    There has been some debate about whether the teleconference call  
(particularly the international call) will incur charges upon the  
callers.  If someone knows for certain the answer to this question,  
please let us all know.  If you are calling in from home and have  
charges incurred you may just need to file for a reimbursement....heck  
of a lot cheaper than flying over here.

All remote attendees registered in the wiki will get an email with the  
call numbers and access code on Monday AM.  I believe the conf. call  
number can also be included in the invitation for the WebEx session.

-Doug




Thanks again,
     Doug

Doug Howe, Ph.D.
Scientific Curator
Zebrafish Nomenclature Coordinator
Zebrafish Information Network
541-346-0120
dhowe at zfin.org




On Mar 27, 2009, at 11:10 AM, Ranjana Kishore wrote:

> Hi Jen,
> You can put my name in.
> --Ranjana
>
>
> Jennifer Deegan (nee Clark) wrote:
>> Hi,
>>
>> We could just do with a few more volunteers for this role so nobody  
>> has to spend too long on the task. Any more takers?
>>
>> ============
>> At the GO Consortium meeting and Reference Genome meeting we are  
>> going to need volunteers to help each session chair by keeping an  
>> eye out for remote participants who raise their hands virtually.
>>
>> It is likely that any remote participants who wish to speak will  
>> indicate this by typing in the webex chat window, so it will be  
>> easy for the local person to see that this is happening. We just  
>> need one person for each session to take on the role and see that  
>> remote participants are not forgotten.
>>
>> If you would be prepared to take on this task for any period  
>> (however short) please could you get in touch with me? We hope to  
>> have lots of volunteers, so it will not be an arduous job. Names  
>> can be filled in on the agenda so we know who is doing the job at  
>> any given time.
>> =============
>>
>>
>> Thanks in advance.
>>
>> Jennifer
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>
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